Step 1 of 4 25% Annual operating expenses (excluding COGS)(Required)From your Profit & Loss Statement, enter all operating expenses — rent, payroll, office supplies, utilities, insurance. Do not include your COGS.Annual COGS — drugs, labs & supplies(Required)Variable costs directly tied to patient care: pharmaceuticals, diagnostic labs, and medical supplies.Weeks open per year(Required)Most practices operate 48–50 weeks after accounting for holidays and scheduled closures.44454647484950 (typical)5152Hours per week your practice is open and staffed(Required)In a typical week, how many hours is your practice (a) open to clients or actively performing procedures, and (b) staffed for other work that incurs costs (cleaning, admin, inventory, staff meetings, on-call coverage)?Please enter a number from 1 to 168. On average, how many treatment rooms are used simultaneously per hour?(Required)More concurrent rooms means lower overhead allocated per procedure.Please enter a number greater than or equal to 1.Average procedure time (minutes, including pre- and post-op)(Required)Total time from when the patient enters the room to when they leave. Required to compute your cost to deliver one procedure.Please enter a number greater than or equal to 1.Approximately how many treatment plans over $500 are declined each month due to financial concerns?(Required)These are the cases VetBilling helps you recover — clients who want care but can’t pay in full today.Less than 66-1011-2021-4041+Average procedure amount(Required)The total amount billed to the client before any discounts or financing charges.Required down payment percentage(Required)What down payment percentage will your practice require to set up a payment plan? On average, 25 to 50% should cover your direct costs. We will show you the minimum down payment you need to collect to cover your direct costs.Please enter a number from 0 to 80. Will you charge clients a finance rate when extending credit?(Required) Yes — enter APR% below No — use flat-fee model Client APR (%)(Required)Maximum number of months for a payment plan(Required)Longer terms improve client affordability but extend your collection timeline. Typical range is 6–18 months.What do third-party financing companies charge your practice on average?(Required)CareCredit, Scratch, and Cherry typically charge your practice 5 to 15%. Check your processor agreement for the exact amount; the average is around 8%.Please enter a number from 0 to 25. First NameLast NameEmail Enter Email Confirm Email Total Annual Operating CostAdd operating expenses and COGS together.Total Staffed Minutes Per YearConvert weekly hours and weeks open into total staffed minutes, since the cost rate is computed per minute.Raw Cost Per MinuteDivide total annual cost by total annual staffed minutes.Adjusted Cost Per MinuteDivide the raw cost per minute by the number of rooms used simultaneously. Running multiple rooms in parallel means the overhead is shared across concurrent procedures, so each individual procedure bears a proportionally smaller share.Cost to Deliver One ProcedureMultiply the adjusted per-minute cost by the average procedure time to get the cost of delivering one procedure from start to finish. This is the minimum the practice must collect before the patient leaves to avoid delivering the procedure at a loss.Revenue Per MinuteA benchmarking figure only. It does not feed any other calculation.Down Payment Dollar AmountFinanced BalanceThe remaining balance the client owes after the down payment, which is what the payment plan covers.Minimum Down Payment Percentage NeededThe minimum percentage that would exactly cover the cost to deliver. This is shown to the user as a reference figure so they know how close their current policy is to the safe floor.Down Payment Adequacy FlagA simple true/false comparison. If Down Payment Dollar Amount is greater than or equal to Cost to Deliver One Procedure, the down payment covers the cost to deliver. If not, the practice is extending the plan while still in a deficit position on that procedure.Net RevenueThird-Party Net Per PlanPer-Plan DifferenceAnnual Revenue Using VetBillingAnnual Revenue If Using Third-Party FinancingAnnual Gain Versus Third-Party
